6 crucial benefits of project planning
Project planning involves comprehensive mapping and organizing of project goals, tasks, schedules, and resources before anyone assigns roles for the project and the team begins to execute the plan.
If a project leader chooses to start a project and ignore the planning phase, it is a recipe for failure.
Poor planning is constantly identified as one of the top reasons for project failure.
If you examine the root cause of most of these cases, a lack of planning is usually to blame.
So, let us dig in deeply to see the crucial benefits of having a good plan:
1- Identifying task dependencies
Project planning and its different methods allow you to have a clear look on task dependency right before you start executing the project,
and this will help you execute the task in the right order and avoid mistakes in the later stages.
2- Having a plan will facilitate the communication
A clear project plan allows you to know which team member oversees which task. And will help you communicate key details.
3- More efficient resource allocation
A clear project plan allows the project leader to allocate the resources for each task and this will help to keep tabs on which resources have been allocated and thus avoid over allocation.
Overallocation is an important factor in project failure.
4- It makes it easy to track project goals and outcomes
It is one of the best benefits of having a clear plan is to identify and keep track of your goals, one said that you cannot achieve or hit your goal without seeing it.
Clearly defined and specific project goals are easier for team leads to translate into quantitative measures of success.
5- It is a tool to facilitate project success
There are many reasons why project fails, but it is important to know that all successful projects are correlated with a clear project plan.
For example, 38% of the companies say the main reason for failure is that team members are confused about their individual roles and responsibilities,
37% of the projects fail because leaders do not define project objectives and milestones clearly.
When team leads do not effectively manage requirements, projects will fail to hit their targets.
6- Why not assessing the Risks!
Also, the project plan can be used as a powerful tool to assess all the potential project risks and thus having a contingency plan to deal with it.
Simply said, having a project strategy puts you in a better position than not having one at all.
Smart project managers strive to work smarter rather than harder.
By recognizing the importance of planning from the start,
you may make it easier (for both yourself and your team) to achieve your project goals while avoiding future frustration, wasted time, and costly rework.
Are you looking to plan your next project?
we in Phi Contracting Co. can help you monitor a highly effective executed plan for your next project.
Do not hesitate to contact us or visit our website to know how we helped others in executing their projects.